Scheduling Programs

Schools following the traditional calendar may apply for Artists in Schools grants to support programs scheduled between October and June. Schools following a year-round calendar may apply for one grant to be used for programming in the summer months (July, August, and September). Summer programs follow a separate grant application and contracting schedule.

Cultural Arts Representatives

Cultural Arts Representatives are volunteers who serve as the primary liaison between a school and an artist. They are either parent members of the school’s PTA or teachers within the school; some have served their schools for many years, while others are new to Artists in Schools. Cultural Arts Representatives collaborate with faculty, administration, and the PTA to identify the school’s cultural arts programming needs and help decide which artist(s) to invite to work with their students. 

Cultural Arts Representatives from different schools may choose to work together and arrange “block booking” when scheduling an artist. However, they are not required to do so.

Connecting with Schools

Artists receive bookings at schools through various ways, including:

  • the Artists in Schools Directory, a publicly accessible online resource that lists all Artists in Schools approved programs
  • face-to-face meetings during the Expo (formerly known as the Cultural Arts Booking Fair)
  • direct communication with Cultural Arts Representatives